OpsAuditFor digital marketing and B2B agencies
Your agency has 40 clients.
Your systems were built for 10.
We build the operational infrastructure that lets agencies scale without the chaos. Custom systems that handle reporting, onboarding, and data management automatically.
No pitch. We map your situation first. You decide if it makes sense.
spent compiling reports manually at a 20-person agency
in labour cost on reporting alone
clients have into their own campaigns while it happens
Sound familiar
This is what agencies look like just before they call us.
Reporting takes all day Friday
Someone on your team spends 3 to 5 hours every week pulling data from LinkedIn, Meta, and Apollo and pasting it into a client deck. Every week. For every client.
Onboarding is different every time
You have added 8 clients this quarter. Each one onboarded slightly differently depending on who handled it. There is no system. There is just whoever was available.
Your data lives in 4 places
Apollo exports in one sheet. ZoomInfo in another. CRM in a third. Campaign data in the platform. Nobody has a single view of anything.
Adding a new client feels harder than it should
You have the capacity. The problem is that your infrastructure does not. Every new client adds more manual work, not less.
Agency case study
We built the entire operating system for a 50-client B2B marketing agency in 6 months.
Company
A B2B Marketing Agency, Stockholm
Type
B2B digital marketing agency
Clients
50 enterprise across Europe
Starting brief
Move data to Supabase
A B2B Marketing Agency was founded in 2024 and grew fast. By the time we came in, they had 50 enterprise B2B clients across Europe and were running their entire operation inside Google Sheets. Apollo and ZoomInfo data dumped manually. Duplicates everywhere. Reports built by hand every week. Clients had no visibility into their own campaigns. The team was capable. The infrastructure was the ceiling.
What we built:
- Full database schema design and migration from Google Sheets to Supabase
- Client-facing dashboard showing companies being targeted, ad review section, live ad performance by company
- Automated weekly reporting sent to clients without any manual input
- Internal LinkedIn data app pulling precise advertising report data directly from the platform
- Internal Meta data app doing the same for Facebook campaigns
- Complete client onboarding system
Reporting that took 15 hours per week now runs automatically. Clients can see their own campaign data in real time. The team onboards new clients through a system, not a conversation. The infrastructure now supports growth instead of constraining it.
Timeline
6 months
Starting point
A Supabase migration brief
How to start
Start with a 5-day diagnostic. No commitment beyond that.
Operations Audit + Blueprint
5 to 7 business days · Fixed price · 100% upfront
$3,500
- 90-min structured discovery session mapping your agency's current workflows
- Operational bottleneck report showing exactly where your team's time is going
- System architecture blueprint with prioritised build order
- Build vs buy recommendation for each component
- 30-min debrief walkthrough call
You will know exactly what needs to be built, in what order, and what it costs. Whether you build with us or someone else, you will never be guessing again.
Guarantee: If the blueprint does not give you a clear, actionable path forward, $1,500 refunded. No questions.
The outcome
What your agency looks like when the infrastructure works.
Client reports send automatically every Monday. No human involved.
Every new client onboards through the same system. Consistent every time.
Your team stops spending Friday on data. That time goes back to client work.
Each new client adds revenue, not workload.
The process
What the first week looks like.
Three steps, no ambiguity.
Discovery session
90 minutes. We map every workflow your business runs, where it breaks, and what it costs. You tell us how the business actually works, not how it is supposed to work.
Blueprint delivery
Days 2 to 5. We analyse everything and produce a precise, prioritised system design specific to your business. No templates. No generic recommendations.
Debrief and decision
Day 6 or 7. We walk through the blueprint together. You leave with a complete picture and a clear path. The decision to build is yours.
Your agency is growing.
Your systems aren't keeping up.
That is a solvable problem. Here is how we solve it.
Currently accepting 2 new clients this month.